2020 Wisconsin Federal Funding Conference

2020 Wisconsin Federal Funding Conference
Learn the ins and outs of managing federal funds for compliance and to promote excellence in your school district for all students.


Presented by the Wisconsin Department of Public Instruction, WASBO Foundation and WCASS

The Federal Funding Conference is a collaboration between DPI, the WI Association of School Business Officials  (WASBO) and the WI Council of Administrators of Special Services (WCASS). The conference is held annually at the Kalahari Conference Center in Wisconsin Dells. 

In addition to providing introductory sessions on Federal Funding for staff new to federal grants management, this year’s conference focuses on the importance of the local education agency’s compliance with the Federal Uniform Grant Guidance, how student level data impacts Federal funding, and the implementation of ESSA along with the school level expenditure reporting requirements under ESSA.

Over 25 concurrent sessions will handle the nuts and bolts of compliance, monitoring and management of your federal funds. Please note, this year's conference is structured with introductory sessions on day 1, and more advanced sessions on day 2.

New topic areas covered at the 2020 conference include:

  • DPI's New Competitive Grant Application and the Tools You Can Use to Compete
  • Providing Equitable Services to Private Schools with ESSA Funds
  • Tips and Tricks for WISEgrants Software
  • Consultations for Equitable Participation of Private Schools for IDEA and ESEA
  • Introduction to Comprehensive Coordinated Early Intervening Services
Register early as conference space is limited and all prior conferences have sold out quickly.

Due to the high level of demand for this conference, cancellations received after February 19 will be responsible for the full amount of their conference registration.

Who Should Attend?

Bring multiple attendees from your district and save with discounted registration! To get the most from this professional development opportunity, bring your team including:
  • Special Education Program Coordinators
  • Title I Program Coordinators
  • Grant Accountants and Coordinators
  • District Administrators, Business Managers, and/or Business Office Staff working closely with Special Ed and Title I funding

Additional Materials and Information

To register please sign in or click the create a new account link in the area to the right. If you have previously attended a Federal Funding or other WASBO conference, your User Name is your email address. If you don't recall your password, click the Forgot My Password link to the right to reset it.

Be sure to click the orange Save Responses button below before you Proceed to Checkout.

If the multi-attendee pricing option is selected erroneously (i.e. you are the only registrant from your organization), you agree to be billed for the difference in registration fees. Each individual will need to register separately. All rates are per person.
When
3/4/2020 7:00 AM - 3/5/2020 3:00 PM
Central Standard Time
Where
Kalahari Resort & Convention Center 1305 Kalahari Drive Wisconsin Dells, WI 53965

Program

   

Wednesday, 04 March 2020

Description
Time
7:00 AM - 8:00 AM
7:00 AM
This session provides participants an opportunity to gain a deeper and more meaningful understanding of Federal grants management. Grant terminology and concepts that apply to all federal grants will be presented in an entertaining and applicable format. The presenters will incorporate how WISEgrants has been designed to help subrecipients remain compliant with the many different rules and responsibilities.
Time
8:15 AM - 9:15 AM
8:15 AM
Time
9:30 AM - 10:30 AM
9:30 AM
Title I is a federal program that provides funds to LEAs and their schools with high percentages of children from low-income families to support a variety of services to students struggling to meet state academic achievement standards. This session will provide participants with information on how Title I grant allocations are determined and when and how the funds can be used in the LEA.
Time
9:30 AM - 10:30 AM
9:30 AM
Funds under the Individuals with Disabilities Education Act (IDEA) are provided to LEAs on a formula basis to support programs and services for students with disabilities. In general, the funds are to be used for the excess cost of providing special education instruction and related services. This session will provide the participants with introductory information on how IDEA grant allocations are calculated and when and how the funds may be used. There will be a focus on allowed costs and some common funding errors that are made. This session is designed for program and business office staff new to special education funding.
Time
9:30 AM - 10:30 AM
9:30 AM
WISEgrants, DPI’s Federal Grants Management System, is celebrating its fifth year in 2019-2020. Since the inception of our one-stop shop for federal grants and incorporating feedback from our users, we have been able to build many tools within the program to help everyone from the novice grants administrator to the seasoned business manager. This session will walk the audience through the most useful features of WISEgrants, including tips for finding WUFAR combinations within a grant budget to reports that will help align the subrecipient’s ledger to WISEgrants claims.
Time
9:30 AM - 10:30 AM
9:30 AM
Time
10:30 AM - 10:45 AM
10:30 AM
Title II, Part A is a federal program that provides funds to eligible LEAs for training, hiring, and retaining skilled educators. All activities must be grounded in a needs assessment, employ the evidence based strategies, and evaluated using research. This session will provide participants with information on how Title II, Part A grant funds can be used by the LEAs under ESSA requirements.
Time
10:45 AM - 11:45 AM
10:45 AM
A complicated and complex topic, this session will break down the IDEA regulation that requires LEAs to maintain local spending amounts on special education in exchange for the IDEA grant funds. This introductory session will walk audience members through the four comparison tests, the data that is used within the tests, and the responsibilities of the LEAs if all four comparison tests are not met. This session will focus on the regulations and understanding MOE compliance.
Time
10:45 AM - 11:45 AM
10:45 AM
This section will present the basics of WUFAR and is meant for program staff or new business office staff. All LEAs in Wisconsin, including Independent Charter Schools, must submit financial reports including grant budgets and claims to DPI using the Department's established  account coding system. This session will break down these codes so program staff can understand the structure and the importance of understanding this reporting requirement. Program staff will learn what pieces matter to the program area and how having this knowledge, along with communication between the program and business office, will improve the LEA’s management of federal funds. If you are a seasoned fiscal staff person, this session will be an introduction to WUFAR and will provide information already well known to those staff who work with WUFAR on a regular basis. The session will consist of 40 minutes of presentation and a 20 minute hands-on activity in which teams are provided funding scenarios and WUFAR account strings, and participants must fit the pieces together.
Time
10:45 AM - 11:45 AM
10:45 AM
Time
11:45 AM - 12:30 PM
11:45 AM
Title III is a federal program that provides supplemental funding to schools for the purpose of ensuring that English Learners (ELs), including immigrant children and youth, improve English proficiency and academic achievement. This session will provide participants with information on how Title III grant allocations are determined and when and how the funds can be used by LEAs and consortia. Additionally, the speaker will highlight the importance of data collection and its connection to program design and implementation.
Time
12:30 PM - 1:30 PM
12:30 PM
Local Education Agencies (LEAs) are responsible for setting aside a portion of their IDEA allocation to provide special education instruction and related services to students with disabilities who are placed in private schools by their parents. This session will review which students are the LEA's responsibility, how the amount that must be set-aside is determined, how the funds must be spent to meet the requirement, and how it is budgeted and accounted for through WISEgrants. The speaker will also review how DPI monitors Equitable Services, including tracking of unspent set-aside funds and the end of year required reporting for LEAs that do not budget funds.
Time
12:30 PM - 1:30 PM
12:30 PM
The Perkins V implementation will begin with the 2020-2021 grant application (available in WISEgrants March 2020). This presentation will include the major tenets of the new act and the affected program requirements. Discussion will include the new requirement of the comprehensive local needs assessment (CLNA) and budgeting according to the needs reflected in the results. Also discussed will be changes to Perkins allowed costs and new WISEgrants functionality related to Perkins V.
Time
12:30 PM - 1:30 PM
12:30 PM
Time
1:30 PM - 1:45 PM
1:30 PM
This federal funding source under ESSA provides a valuable opportunity to support the highest needs students within school communities through innovative activities, support, and community partnerships. This presentation will provide an overview of the intent and expectations of Title IV, Part A (Student Support and Academic Excellence) and explore ways to integrate and maximize funding. Best practices and example activities within the three program areas will be shared.
Time
1:45 PM - 2:45 PM
1:45 PM
This session will provide an overview of two very flexible funding options available under the Individuals with Disabilities Education Act: the Coordinated Early Intervening Services (CEIS) and Title I Schoolwide set-asides. Under the Title I Schoolwide set-aside option, LEAs with Title I Schoolwide schools are allowed to set aside a portion of their IDEA grant to support activities, not just special education, in a Title I Schoolwide program. Under the CEIS option, all LEAs that receive an IDEA allocation are allowed to use a portion of their grant to fund academic or behavioral interventions for students without disabilities. This session will review how the amounts available are determined, how they are budgeted and accounted for, and how the funds may be spent. Additional time will be spent on the CEIS narrative and student reporting requirements.
Time
1:45 PM - 2:45 PM
1:45 PM
The Uniform Grant Guidance includes a focus on strengthening internal controls and requiring written procedures. This session will walk through the fiscal requirements and provide subrecipients with tips on writing procedures that ensure compliance with those requirements as well as the requirements for pass-through entities to evaluate each subrecipient's risk of noncompliance. The presenter will discuss the risk factors used in evaluating a subrecipient and how the evaluation of those risk factors is used in determining the appropriate level of monitoring per subrecipient.
Time
1:45 PM - 2:45 PM
1:45 PM
Time
2:45 PM - 3:00 PM
2:45 PM
This session will focus on three fundamental fiscal responsibilities under ESSA: Maintenance of Effort, Comparability and Title I Supplement not Supplant. The session will provide: An overview of how DPI calculates maintenance of effort (MOE), including the impact of not meeting this compliance measure.. A discussion on the Title I Comparability Reporting requirements, including when a report is required and what information is used to determine comparability. A review of the Title I Supplement not Supplant standard and how  LEAs must demonstrate that their methodology to allocate state and local funds to each Title I school ensures that the school receives all the state and local funds it would otherwise receive if it were not a Title I school. The speakers will discuss possible methodologies to meet the SnS requirement and the factors LEAs will need to keep in mind as they determine allowable costs charged to their Title I funds.
Time
3:00 PM - 4:00 PM
3:00 PM
LEAs that have been identified by DPI as having  significant racial disproportionality in special education identification, discipline, and / or placement are required to set-aside 15% of their IDEA formula funds to pay for activities that will address the root causes of the LEA’s racial disproportionality.  This set-aside is called “Comprehensive Coordinated Early Intervening Services” or “CCEIS.” The presenters will discuss the application process, including the submission of a Continuous Improvement Plan with examples of exemplary root cause factors and evidence-based improvement strategies. The session will provide an overview of the timeline and fiscal expectations for identified LEAs.
Time
3:00 PM - 4:00 PM
3:00 PM
Have you ever wondered what corrective action will be required when your auditor identifies an audit finding on one of your federal awards?  Or have you wondered what audit findings other school districts are receiving? This session will provide an update of the most common audit findings relating to federal awards and what audit findings are currently under the radar for fiscal monitoring at the state and federal levels.
Time
3:00 PM - 4:00 PM
3:00 PM
Time
4:30 PM - 6:00 PM
4:30 PM

Thursday, 05 March 2020

Description
Time
7:00 AM - 8:15 AM
7:00 AM
Time
8:15 AM - 8:30 AM
8:15 AM
This session will break down each step of the federal funding process to provide attendees with an overall understanding of how the federal funding process functions each year. In addition, this session will delve into how federal education funding fits into the overall funding process and will discuss current year and upcoming federal education appropriations, which may include updates on the President’s budget request to Congress and progress on Congressional legislation.
Time
8:30 AM - 9:30 AM
8:30 AM
Time
9:30 AM - 9:45 AM
9:30 AM
This session will review the Federal Uniform Grant Guidance requirement that for any employee funded by a federal grant, the subrecipient must have supporting documentation that the amount claimed on the grant reflects the amount of time the employee spent working on the grant’s objectives. The presenters will review “cost objectives” (single or multiple) and how the type of objective drives the level of detail required for supporting documentation. The presentation will also address how time and effort record keeping must be a part of the subrecipient’s federal written procedures for allowable costs.
Time
9:45 AM - 10:45 AM
9:45 AM
This session is an advanced course in IDEA's Maintenance of Effort, with the expectation that participants are well versed in the basics. The presenter will talk about long term planning for Fund 27 and the tools that exist to assist LEAs in this process. In addition, the presenter will provide scenarios in which situations such as OPEB contributions, contract non-renewals and purchased service changes can happen with the LEA remaining in compliance with MOE if planned correctly
Time
9:45 AM - 10:45 AM
9:45 AM
In 2015, the Every Student Succeeds Act (ESSA) replaced No Child Left Behind. The law includes a new financial transparency requirement to report per-pupil spending for each school in your LEA. Find out how DPI is implementing this requirement and why it is important for you. We will discuss how ESSA School Level Reporting fits into the local, state, and national conversations on fairness and equity for all students.
Time
9:45 AM - 10:45 AM
9:45 AM
Time
10:45 AM - 11:00 AM
10:45 AM
Over the past three years, it has been brought to light that better professional development must be provided to LEAs on how to navigate a meaningful and successful private school consultation - which will result in better compliance.  This session will provide participants an indepth look at the consultation requirements for private school equitable participation under both IDEA and ESSA and why it is important for both the program area and business office staff to understand the federal fiscal implications to avoid monitoring findings or a loss of funds.
Time
11:00 AM - 12:00 PM
11:00 AM
Every Federal grant within the WISEgrants web portal is designed to help the subrecipient meet both the allowable costs requirements under each Federal program and the Wisconsin Uniform Financial Accounting Requirements. This session will dive into budgeting in more depth, with the presenter covering staff licensing requirements, the coding of professional development costs, detailed information on budgeting contracted services and non-capital objects, recent changes to WUFAR, and more.
Time
11:00 AM - 12:00 PM
11:00 AM
During this session, the speakers will share the new competitive grant application that DPI will use to administer state and federal competitive grants. They will provide an overview of the new application, what applicants can expect with this new form, how applicants can provide feedback regarding this new process, and tools that can be used to help complete the grant application.
Time
11:00 AM - 12:00 PM
11:00 AM
Time
12:00 PM - 12:45 PM
12:00 PM
This session will provide participants an indepth look at the requirements for private school equitable participation under ESSA. Topics will include assessing student needs, the consultation process, options for serving private schools, and allowable costs.
Time
12:45 PM - 1:45 PM
12:45 PM
We all strive to ensure that every student has access to the educational resources and rigor they need at the right moment in their education, across race, gender, ethnicity, language, disability, sexual orientation, family background, and/or family income. During the session, the speakers will discuss the importance of conducting needs assessments with a root cause analysis and demonstrate how LEAs can utilize the various Federal funding sources to support the needs of students.
Time
12:45 PM - 1:45 PM
12:45 PM
The total cost of operating a program that receives federal funding includes items like utilities, IT support, bookkeeping, human resources – anything and everything necessary to keep the organization itself up and running. When expenses are shared among programs, or among functions within the organization (e.g., management, accounting, phone communications), they are defined as indirect costs. Tracking and recovering these costs are among the biggest challenges for an LEA. This session will review how indirect cost rates for LEAs are established, what costs are or should be considered "indirect," and how an LEA can budget and claim indirect cost recovery through their federal grant programs.
Time
12:45 PM - 1:45 PM
12:45 PM
Time
1:45 PM - 2:00 PM
1:45 PM
This interactive session will provide participants a refresher course on Federal grant management. It will be a fun and exciting opportunity to brush-up on basic federal rules and regulations.
Time
2:00 PM - 3:00 PM
2:00 PM
In 2015, the Every Student Succeeds Act (ESSA) replaced No Child Left Behind. The law includes a new financial transparency requirement to report per-pupil spending for each school in your LEA. Find out how DPI is implementing this requirement and why it is important for you. We will discuss how ESSA School Level Reporting fits into the local, state, and national conversations on fairness and equity for all students.
Time
2:00 PM - 3:00 PM
2:00 PM

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